European Standards for citation in the Official Journal 

This page specifies the actions required to prepare, approve and implement European Standards (EN) intended to be cited in the Official Journal of the European Union. It only covers the additional actions that are required when the EN is intended to be cited in the Official Journal. All processes relevant to ENs in general are applicable as well.

1 PROCESS (Flowchart)

1.1 Enquiry

1.1.1 The European Commission (EC) mandates CEN to develop a standard in support of Union legislation.
The EFTA Secretariat may also addresses mandates to CEN.

NOTE: Mandates are officially referred to as standardization requests.

1.1.2 BT and the relevant TC(s) assess the standardization request in accordance with the guidance document on standardization requests. Coordination is ensured by CCMC.

1.1.3 In case of acceptance by BT, the responsible TC and/or SC and/or WG prepares one or more working documents (draft standards) in accordance with the standardization request in order to support Union legislation. Where applicable, the appropriate New Approach Consultant(s) advise(s) and assist(s) the TC, SC and/or WG as early as possible.

1.1.4 The TC Secretary transmits the draft standard via E-Trans to CCMC for submission to the CEN Enquiry. The working document shall include the compulsory sentence in the Foreword and, if requested for the relevant Union legislation, an Annex ZA.

1.1.5 CCMC launches the CEN Enquiry in accordance with the procedure for CEN Enquiry and requests the CEN National Members to translate the title of the draft into their national language.

All translations of titles shall be identical to the original English, French or German version used to produce them, and shall not include additional national elements

1.1.6 During the Enquiry stage, specifically at the start of the official translation period, CCMC requests, where applicable, the appropriate New Approach Consultant(s), if any, to assess the draft standard with regard to its compliance with the relevant standardization request and the Essential Requirements of the relevant Directive(s)/Regulation(s). The Consultant is given 28 days to return the assessment to CCMC. The results of the assessment are made available by CCMC together with the draft text at the launch of the Enquiry vote.

1.1.7 The CEN National Members submit their vote and their comments (prepared using the CEN Commenting Form) onto the E-balloting platform on Livelink.

1.1.8 CCMC establishes the voting report, compiles all the received comments and dispatches the report via E-Trans to the CEN National Members, the relevant Partner Organizations, the Affiliates, the EC and EFTA Secretariat, the TC Chairperson and Secretary.

1.1.9 After the deadline of the CEN Enquiry stage, the TC Secretary follows the general procedure for CEN Enquiry.

1.1.10 The TC Secretary either transmits the final draft via E-Trans to CCMC for submission to Formal Vote (in this case continue to clause 1.2) or a transmission notice to notify CCMC to skip the Formal Vote and proceed to publication (in this case continue to clause 1.3). If a negative assessment is received from a New approach Consultant, the Formal Vote may not be skipped.

1.2 Formal Vote

1.2.1 The CEN National Members are requested to translate the title of the draft into their national language and to deliver it to CCMC via iProjex at the latest before the date of ratification (dor) of the standard.

All translations of titles of European Standards shall be identical to the original English, French or German version used to produce them, and shall not include additional national elements.

1.2.2 At the start of the Formal Vote, CCMC requests, where applicable, the appropriate New Approach Consultant(s) to assess the final draft as proposed by the TC within 28 days. The New Approach Consultant(s) respond via the eBalloting platform and CCMC makes the assessment available together with the voting report once the ballot deadline is reached

1.2.3 If a positive assessment is received from the New Approach Consultant(s), together with an overall positive Formal Vote result, CCMC will proceed to the publication procedure.

1.2.4 If the New Approach Consultant(s) provides a negative assessment during formal vote, CCMC, the consultant as well as the TC and WG leadership examine which follow-up actions are required. The TC Secretary shall inform the TC about the outcome of this examination. Possible actions are: reprocessing the draft by the TC, limiting the scope, pursuing the adoption procedure whilst in parallel requesting the TC to prepare the necessary complement, i.e. amendment or complementary draft, etc.

In practice, the discussions can lead to the following results:

  • agreement that the prEN must be modified before Publication: BT will be asked to nullify the positive voting results and the TC Secretary will provide a new final draft (go to Clause 1.1.10);
  • agreement that the prEN can proceed to Formal Vote: the Consultant will withdraw his/her negative assessment (go to 1.2.5);
  • no agreement: BT will be asked to decide on the way forward.

1.2.5 CCMC and the CEN National Members follow the procedure for Formal Vote.

1.3 Publication

1.3.1
Upon the TC decision to skip the FV or a positive result of the Formal Vote, CCMC makes the adopted EN available and notifies the EC and the EFTA Secretariat.

1.3.2 Several times a year, usually quarterly, CCMC compiles all the available translations of titles (as well as additional information) and makes them available to EC and EFTA, thereby requesting the EC to cite the EN in the Official Journal of the European Union.

2016-06-30