Workshop (WS)

1 ROLE/DEFINITION

Temporary group open to the participation of any interested parties for elaboration of CEN Workshop Agreements (CWA).
Workshops are particularly relevant in emerging or rapidly-changing technologies that require quickly-developed specifications or results of research projects.

2 REPORTS TO

The CEN Member holding the Secretariat

3 RESPONSIBILITIES

To develop and maintain CEN Workshop Agreements.

4 COMPOSITION

Direct participation of anyone (individual or organization) having a direct interest, including non-Europeans.

5 METHOD OF APPOINTMENT/REVIEW

5.1 New Workshops may be proposed by any company, group of companies, association, consortia, European projects, CEN Members, or by anyone having an interest.

The proposer of a CEN Workshop shall either engage with a CEN Member or contact CCMC indicating the concept of the intended CEN Workshop in line with clause 4.1.2 of CEN-CENELEC Guide 29.

5.2 Depending on the information included in the Workshop description form (Part A – Workshop summary), the creation of the Workshop might be subject to the approval of the Technical Board (BT), for review within 4 weeks.

In case where a BT decision is needed:

• If the BT decision is positive, the Kick-Off Meeting date is announced and the WS Project Plan (Description Form, Part B) is posted on the CEN and CENELEC Website for 30 days.
• If the BT decision is positive but concerns are raised through comments, CCMC shall consult the relevant BT Permanent Delegate, the proposed Workshop secretariat and the CEN Workshop proposer within 15 days as of the decision date, in order to ensure that those concerns are addressed in the Workshop description form.

If the BT decision is negative, CCMC shall consult the relevant BT Permanent Delegate, the proposed Workshop secretariat and the CEN Workshop proposer within 15 days as of the decision date, in order to ensure that those concerns are discussed. Based on the outcome of that discussion, a new Workshop description form may be submitted for BT decision.

5.3 In case where a BT decision is not needed, the CEN Members and other interested parties are informed of the WS Project Plan (Description Form, Part B) to establish a Workshop which is made publicly accessible through the CEN and CENELEC Website, with a minimum of 30 days for comments.

5.4 The Workshop is officially established upon the approval of its Project Plan during a kick-off meeting.

5.6 At the kick-off meeting the workshop participants decide on the Chairperson.

6 MODE OF WORKING

6.1 Kick-off meeting, other Workshop Plenary meetings as needed, both in hybrid mode and online.

6.2 Approval by agreement of registered Workshop participants on final text of the CWA.