This page specifies the actions required to prepare, approve, publish and update a Technical Report (CEN/TR).

1 PROCESS

1.1 The Technical Body (TB) or, in case there is no relevant TB, the Technical Board (BT) decides to develop a CEN/TR and allocates the work (e.g. to a TC/WG).

The TB, or BT, decides on the development time as indicated in the NWIP. If not specified otherwise, the default timeframe till final vote (stage 30.99) is set to 52 weeks.

The CEN/TR is included as a work item in the work programme.

The decision to develop a CEN/TR may be the result of a failure to gain consensus/approval of a draft European Standard (prEN) or a draft Technical Specification (FprCEN/TS).

1.2 The drafting body either:

• drafts the CEN/TR in one of the CEN official languages and in accordance with CEN-CENELEC Internal Regulations – Part 3 or
• edits and adapts the FprCEN/TR on the basis of the failed prEN or FprCEN/TS.

1.3 Although not mandatory, WG Convenors are encouraged to circulate a working draft to TBs within the planned target date for 20.60, in time to allow subsequent submission to a 4-week TB commenting period.

1.4 The TB Secretary monitors via Projex-online the development of their WIs to ensure delivery by the set deadline (stage 30.99) and takes measures in case of delay, to avoid the risk of deletion of WIs in unjustified cases:

• the initially planned target date (stage 30.99) for TR can be modified once with a simple agreement of the TB Officers, in coordination with the WG Convenor, via the ‘One change option’ on Projex-Online Working Area;
• a 9-month tolerance for TR can be requested once by the TB Officers in agreement with the WG Convenor, via email to dataservice@cencenelec.eu.

1.5 The TB Secretary submits, within the planned target date for 30.99 ‘Vote’, the final draft CEN/TR (FprCEN/TR) via the Submission Interface in the relevant reference language version to CCMC for processing in two electronic formats, an agreed revisable WORD file (use of the CEN simple template is obligatory) and a non-revisable PDF file together with separate figure files, if any. BSI, AFNOR and DIN are automatically notified thereof.

1.6 CCMC checks that all the documentation and electronic files have been supplied and that the deliverable corresponds to the database records.

1.7 CCMC allocates a reference number.  No translation period prior to the launch of the vote is foreseen. The relevant NSBs prepare the translation of the titles and provide CCMC with these translations prior to the launch to vote.

1.8 CCMC dispatches the FprCEN/TR to all the CEN Members, the Partner Organizations, the Affiliates, the EC and EFTA Secretariat, the TB Chairperson and the TC Secretary. This is done via E-Trans, Projex-Online, and (h)APIs on a weekly basis. CCMC also ensures that a corresponding ballot is open on the E-balloting platform.

1.9 The CEN Members submit their vote and their comments, prepared using the Commenting Form on the e-Balloting platform within the prescribed 12-week period. The CEN Members are required to cast unconditional votes and to justify any negative vote. In exceptional cases, an extension of one month may be allowed. Such requests shall be sent to production@cencenelec.eu.

The e-Balloting system automatically closes the vote once the deadline is reached. One business day after the deadline of the Vote, CCMC establishes the voting report, compiles the comments and dispatches both the voting report and the comments via E-Trans, Projex-Online, and (h)APIs to the CEN Members, the Partner Organizations, the Affiliates, the EC and EFTA Secretariat, the TC Chairperson and TB Secretary.

1.10 If the FprCEN/TR is approved, CCMC (in consultation with the TC Secretary) incorporates the editorial changes in the reference language version. The finalized text is sent by CCMC to the TC Secretary for a 2-week proofing period.

If, during the voting period, comments are received that request an alteration of the technical content of the (F)prCEN/TR, CCMC will not take these into account. CCMC will only implement purely editorial comments. No technical changes shall be made to the text following a positive approval procedure. The TB shall take into account any technical comments in a future revision of the text.
Exactly one month after a positive voting result has been circulated, the text is considered ratified (dor = date of ratification).

1.11 If the FprCEN/TR is not approved, a decision is taken by the responsible body to redraft the FprCEN/TR (go back to 1.2) or to stop the work.

1.12 CCMC dispatches the CEN/TR to the CEN Members, the Associates, the Affiliates, the EC and EFTA Secretariat, the TB Chairperson and the TC Secretary. This is done via E-Trans, Projex-Online, and (h)APIs on a weekly basis.  No translation period prior to publication is foreseen, however any incoming translations to CCMC are circulated at the next available opportunity.

1.13 The CEN/TR is not amended but revised as a new edition with a new date of edition.  Corrigenda are possible.

1.14 It is recommended that Technical Reports are regularly reviewed by the responsible Technical Body to ensure that they remain valid.