CEN Workshop Agreement

This page describes the elements and actions required to develop and produce a CEN Workshop Agreement (CWA). It applies to all parties interested in developing a CWA (proposers), the CEN Members and the CEN-CENELEC Management Centre (CCMC).


1.1 A party interested in developing a CWA reaches out to a CEN Member or to CCMC. If CCMC is the first point of contact, it assists the Workshop Proposer in finding a CEN Member to take on the CEN Workshop Secretariat, following the process described in CEN-CENELEC Guide 29, clause 4.1.

NOTE: a Workshop cannot deal with safety aspects.

1.2 The CEN Workshop secretariat, with the support of the Workshop proposer, shall prepare a Workshop Description Form (part A and part B) and send it to the CEN-CENELEC Director Standardization for allocation to a CCMC Project Manager (see CEN-CENELEC Guide 29, clause 4.2).

1.3 The Workshop Secretariat submits the CEN Workshop Description Form to relevant CEN and/or CENELEC Technical Committees (TCs), if any are identified in part A.1.10 of the form, for a 30-day consultation.

1.4 If the TC has no objections to the CWA being developed, the CEN Workshop proposal may go forward. If the Technical Committee is opposed to the launch of the CEN Workshop, the CEN Workshop Description Form shall be submitted to the CEN Technical Board (CEN/BT) for decision.

1.5 The CEN Workshop Description Form is submitted to the CEN Technical Board by the CCMC Project Manager for:

  • Decision if the CWA:  
    • addresses management system aspects;
    • A TC identified as relevant in the Description Form has voiced arguments against the proposed CWA (see 1.4 above).
  • Information: In all other cases.

See also the summary of the consultation process of the launch of CWA.

1.6 After receiving the agenda of the Kick-Off Meeting and other documents relevant for the registration of participants to the Kick-Off Meeting, CCMC announces the proposal for a new CEN Workshop (CEN/WS) on the CEN-CENELEC Website at least 30 days before the Kick-off Meeting. (See also guidance on WS announcement.)

The information posted on the website will include:

  • the CEN/WS Draft Project Plan (Description Form, Part B);
  • agenda of the Kick-off Meeting;
  • how to submit comments to the Workshop Draft Project Plan;
  • the draft CWA, if available.

Any comments submitted during this period shall be considered with the Workshop Secretariat and Workshop Proposer and in any case during the Kick-off Meeting at the latest.

1.7 During the Kick-off Meeting, the Workshop Secretary gives the participants information about the CEN/WS and the development process of the envisaged CWA, to help them understand how the CEN/WS will operate (see presentation template for generic information).

The comments received on the Workshop Draft Project Plan (Description Form, Part B) are reviewed and the Final Workshop Project Plan is approved by those participants wishing to proceed.

The formal launch of the CEN/WS happens at the Kick-off Meeting, provided that there is sufficient support for the Workshop Project Plan.

Participation to the Kick-off Meeting does not automatically ensure registration to the CEN/WS. After the Kick-off Meeting the participants wishing to continue contributing to the development of the draft CWAs will be requested to officially register to the CEN/WS by means of signing the registration form, therefore becoming CEN/WS participants.

1.8 The CEN/WS participants draft the CWA(s) according to the specifications laid down in the Final Workshop Project Plan and to the CWA simple template. The draft CWA is made available for comments to the CEN/WS participants.

To ensure transparency, the documents of the CEN/WS should be uploaded on an electronic platform.

1.9 After the Kick-Off Meeting, the CEN Workshop Secretariat shall submit a CWA NWI form to CCMC (dataservice@cencenelec.eu) for any of the approved work items. CCMC shall register them in the CEN database, with a WI number.

1.10 If the CWA is in the same domain as an existing CEN and/or CENELEC Technical Committee, the Workshop Secretary is encouraged to follow the guidance on WS-TC communication, to ensure proper exchange of information. In particular, whenever the draft CWA is sent to the CEN/WS participants for internal consultation, it shall be sent to that Technical Committee for comments at the same time. In such cases, a commenting period of 30 days is recommended. Comments shall be sent to the Workshop Secretariat. These comments shall be considered by the CEN/WS participants.

1.11 If foreseen in the Final Workshop Project Plan, an open commenting phase (minimum 30 days) is launched.

CCMC will make the draft CWA available for external comments on the CEN-CENELEC Website.

CCMC will also notify the CEN Technical Board.

In case of an open commenting phase, the Workshop Secretariat ensures the creation of a comments resolution report that compiles all the received comments. The comments are considered by the CEN/WS participants.

1.12 The WS Chairperson ensures that an agreement on the final draft has been reached among the WS participants, and the WS secretariat submits the approved CWA to CCMC through the electronic platform.

CCMC ensures that:

  • a reference number (and identifier in the format of 'CWA xxxx') is allocated to the CWA and added before circulating the published CWA to the CEN Members for announcement;
  • the CWA is drafted according to the CWA Simple Template and follows the principles set in the CEN-CENELEC Internal Regulations – Part 3.

1.13 The Workshop secretariat shall inform any relevant TC of the publication of the CWA. At this stage, or at any later point in the CWA lifecycle, a TC can decide to take on the responsibility for the maintenance of the CWA. In this case, the TC Secretariat will conduct the consultation for the review of the CWA after 3 years. 

1.14 A CWA is valid for 3 years, after which two possible cases apply:

  1. If the maintenance of the CWA has not been previously allocated to a CEN Technical Body: CCMC notifies the CEN/BT Permanent Delegate of the National Member holding the CEN Workshop secretariat that the 3-year limit has been reached. The CEN Workshop secretariat shall then consult the participants of the CEN Workshop and, when possible, the CEN Workshop Chair and the relevant Technical Bodies;
  2. If the maintenance of the CWA has been previously allocated to a CEN Technical Body: its secretary shall launch a ballot within the Technical Body.

In both cases, the consultation aims at establishing if the CWA shall be:

  • confirmed for another 3 years (CCMC shall submit the consultation result to CEN/BT for decision);
  • revised (the process shall restart from clause 1.2 above);
  • converted into another deliverable (the New Work Item proposal will be approved following the CEN rules. CCMC shall inform CEN/BT);
  • withdrawn (CCMC shall submit the consultation result to CEN/BT for decision).

CWAs have a maximum lifetime of 6 years. After 6 years from initial publication, even where the CWA has been revised during this time, the CWA is submitted by CCMC to the CEN/BT for decision regarding its withdrawal.

1.15 At any point in its lifecycle, a CWA can be converted into another standardization deliverable (e.g. a TS or an EN), at the initiative of CEN Members or of a CEN and/or CENELEC Technical Body. This conversion shall be conducted according to the CEN-CENELEC Internal Regulations - Part 2




Expand/Collapse All
  • WS Description Form shall be submitted by e-mail to the CEN-CENELEC Director Standardization for allocation to a CCMC project manager.
  • WS NWI Form shall be submitted by e-mail to dataservice@cencenelec.eu.
  • Draft CWAs (for public commenting) shall be submitted via the Submission Interface, using the “Public Enquiry/Consultation” Submission Type.
  • Final draft CWAs (for publication) shall be submitted via the Submission Interface, using the “Publication” Submission Type.
  • Should there not be a public commenting period, please contact production@cencenelec.eu in order to update CEN database accordingly and allow the submission.

Our use of cookies

We use necessary cookies to make our site work. We'd also like to set optional analytics cookies to help us improve it. We won't set optional cookies unless you enable them. Using this tool will set a cookie on your device to remember your preferences.

Necessary cookies enable core functionality such as security, network management, and accessibility. You may disable these by changing your browser settings, but this may affect how the website functions.

We'd like to set Google Analytics cookies to help us to improve our website by collecting and reporting information on how you use it. The cookies collect information in a way that does not directly identify anyone.

I accept all cookies