Drafting of European Standards up to Enquiry stage

This page specifies the actions required to draft a European Standard (EN) in accordance with the existing rules and plans, and to deliver it to the CEN-CENELEC Management Centre (CCMC).

1. PROCESS (Flowchart)

1.1 The working document is drafted in the agreed reference language, preferably English.

1.2 In accordance with the target date for the First Working Draft (1st WD) (stage code 20.60) set in the New Work Item Proposal, the TC Secretary circulates at least one version of the working document, as received from the WG Convenor, to the parent TC for information.

1.3 In addition, the TC Secretary uploads the working document, together with a completed 'Transmission Notice', onto E-Trans where it is available to CCMC for registration as 1st WD (stage code 20.60).

1.4 At any time before the initially planned target date for the submission of the draft to Enquiry (30.99), the TC leadership in cooperation with the relevant WG convenor have at disposal the following options for changing the planning:

  • to change the planning by using the ‘one change’ option, i.e. changing the target dates for Enquiry (stage code 30.99) and Formal Vote (stage code 45.99) initially provided in the NWI form. This option will enable the Technical Body to change, only once, the target dates initially planned for Enquiry and FV. The TC secretary will adjust the planning directly in the Working area through the ad-hoc feature. It does not require a formal TC decision but an agreement between TC leadership and the WG Convenor; the Technical Committee will be informed of the change.
    The same applies for WIs from CEN-CENELEC Joint Technical Committees (CEN-CLC/JTCs)
  • ask for a tolerance of 39 weeks. It requires a TC decision. The TC Secretary shall use the new IT tool in the Projex-Online Working Area for recording the relevant TC decision.  The planning will adjust accordingly.
    For CEN-CLC/JTCs a decision is required, that shall be taken via either CIV or CIB depending on the organization holding the secretariat, i.e. respectively, a CENELEC or CEN Member. 

It is recommended to take the decision a few weeks after the dispatch of the first working draft to the TC (stage code 20.60), since the possible comments received on the 1st WD may give an indication on the acceptability of the draft, thus increasing the possibility to have a successful Enquiry and skipping the FV - and in due time (e.g. 4 weeks) before the planned date for 30.99 to ensure a proper project management.

It is also recommended, for a good project management, to activate the ‘one-change option’ before considering requesting the tolerance.

1.5 During the development, the target date for Enquiry (stage code 30.99) indicated in the initial NWI proposal or in the adjusted WI plan shall be closely monitored. Projex-Online supports this monitoring. Earlier delivery of the working draft, i.e. before the planned target date, is always possible.

1.6. When the WG Convenor judges that the working document is ready for the CEN Enquiry stage, after agreement from the WG, it is sent to the TC Secretary.

1.7 The TC Chairperson and the TC Secretary agree to send the working document to the CEN Enquiry.

1.8 The  WG Convenor or WG Secretary, if any, and the Editing Committee, if any, finalizes the working document using the CEN simple STD template (in the reference language version) in accordance with the CEN-CENELEC Internal Regulations – Part 3. See also process 'CEN Enquiry'.

1.9 The WG’s Professional Standardization Support (PSS) checks the draft for compliance with the CEN requirements for the electronic transmission of drafts prior to its transmission to the TC Secretariat. See GD 'Drafting of European Standards – Electronic preparation'.

2021-03-25

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