This page specifies the actions required for the editing of a final draft European Standard (FprEN), the launch of the Formal Vote thereon and the communication of the results of the latter.

1 PROCESS (Flowchart)

1.1 Respecting the planned target date for the dispatch of the final draft as set in the initial or adjusted WI plan (see Flexible standards development process), the TC Chairperson and Secretary decide to send the FprEN to the Formal Vote.

1.2 The WG Convenor, if the work after Enquiry is done in the WG, or the TC Secretary and the Editing Committee (if any), together with the WG Convenor, if appropriate, finalize the editing of the reference language version of the FprEN in accordance with the  CEN-CENELEC Internal Regulations - Part 3.

The enquiry version, edited by CCMC, shall be used as basis.

1.3 The final draft shall be submitted to CCMC by the target date (stage code 45.99) indicated in the initial or adjusted WI plan.
A close and continuous monitoring of the target dates of the initial/adjusted WI plan is possible through Projex-Online.
The TC Secretary submits the FprEN via the Submission Interface in the relevant reference language version to CCMC for checking its suitability for further processing. The FprEN shall be submitted in two electronic formats, an agreed revisable WORD file (use of the CEN simple template is obligatory) and a non-revisable PDF file, together with separate files for the figures (if any) and the 'table of decisions' (commenting table completed with observations from comments resolution). AFNOR, BSI and DIN are automatically notified thereof.

Earlier delivery of the final draft, i.e. before the planned target date, is always possible (and desirable).
If the delivery is delayed by more than 4 weeks, the Work Item will be cancelled. If not already taken, a 9-month tolerance can still be requested within the 4 weeks and applied.

1.4 CCMC carries out the relevant administrative tasks and edits the reference language version of the FprEN in line with the CEN/CENELEC Internal Regulations-Part 3.

1.5 Once the editing is finalized, CCMC sends the electronic documents, via E-Trans, to the relevant National Standards Bodies (NSB) in order to trigger the translation. The relevant NSBs prepare the translations and return them via E-Trans to CCMC within 5 weeks. CCMC then dispatches the FprEN to the CEN Members, the Partner Organizations, the Affiliates, the EC and EFTA Secretariat, the TC Chairperson and the TC Secretary. This is done via E-Trans, Projex-Online, and (h)APIs on a weekly basis.

Moreover, CCMC ensures that a corresponding ballot is open on the E-balloting platform.

1.6 In case of draft harmonized standards, CCMC dispatches the edited FprEN prior to the start of the Formal Vote via the HAS platform to the HAS Contractor for assessment and via E-Trans to the relevant National Standards Bodies (NSB) for translation. The HAS Contractor provides the results of the assessment via the HAS platform within 35 days.  For more information, including the potential outcomes of the HAS Consultant assessment, please see the process 'European Standards for citation in the Official Journal'. The relevant NSBs prepare the translations and return them via E-Trans to CCMC.

1.7 The CEN Members submit their vote and their comments, prepared using the Commenting Form, on the E-balloting platform on Livelink within the prescribed 8-week period. The CEN Members are required to cast unconditional votes and to justify any negative vote.

In case of abstention the justification is optional. 

No extensions to the voting period are allowed.

In addition, the CEN Members confirm, or comment on, the proposed date of announcement (doa), date of publication (dop) and date of withdrawal (dow). Any disagreement concerning the proposed doa, dop or dow is recorded by the CEN Members in the CEN Commenting Form.

1.8 The TC Secretary checks the draft for obvious editorial errors and errors introduced by CCMC in the preparation of the draft for Formal Vote and informs CCMC thereof. 

1.9 During the Formal Vote, the Societal Stakeholder Organizations (SSO) that are referred to as Annex III organizations in EU Regulation 1025/2012, amended by Regulation 2022/2480, and that signed a partnership agreement with CEN or CENELEC - at present ANEC, ECOS and ETUC - have the right to submit an Opinion on the draft standards.
The SSO Secretariat fills in the Opinion template and sends it to the CEN and CENELEC Technical Board Secretariat (bt@cencenelec.eu) for handling following the agreed mechanism.

1.10 The E-balloting system automatically closes the vote once the deadline is reached. One business day after the deadline of the Formal Vote, CCMC establishes the voting report, compiles the comments and dispatches both the voting report and the comments via E-Trans, Projex-Online, and (h)APIs to the CEN Members, the Partner Organizations, the Affiliates, the EC and EFTA Secretariat, the TC Chairperson and TC Secretary.

Exactly one month after a positive voting result has been circulated, the text is considered ratified (dor = date of ratification).

If the result of the vote is positive, see process ‘Finalization and implementation of European Standards’

However, if the vote is negative, the TC decides (by taking a decision) on one of the following options:

• To submit a modified version of the FprEN to a second Formal Vote;  
• To submit a modified working document to the CEN Enquiry and Formal Vote (see procedure 'CEN Enquiry');
• To transfer the work to ISO within the framework of the Vienna Agreement, if appropriate;
• To change the type of deliverable;
• To delete the work item and release the standstill, if appropriate (see GD 'Standstill' for more information concerning the standstill principle).

If the voting results of a second Formal Vote remain negative, the TC refers the matter to BT for handling via the principle of management by exception.

NOTE: For work items covered by a mandate/Standardization Request or by a Grant Agreement, changing the type of deliverable and stopping the work requires approval by the BT.